Online Conference 5-11 July 2021
I. Introduction
Your privacy is important to us. The purpose of this Privacy Policy Statement is to notify and inform you how we, The International Society for the Psychoanalytic Study of Organisations (“ISPSO”) protect your privacy.
If any part of this Policy conflicts with any applicable data privacy legislation, the latter shall prevail.
II. Personal Data Collection
1. “Personal Data”: means, unless otherwise defined by the applicable data privacy legislation, any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2. Personal Data may be collected from you in one or more of the following ways:
a. when you visit and use our website www.ISPSO.org (“Website”), information about you may be collected via the use of Cookies;
b. through your own submissions, including via the Website;
c. through your ongoing relationship with ISPSO;
d. through your participation in any of our projects or gatherings including video or audio recordings; and
e. from other sources.
3. If you provide us with any Personal Data relating to a third party, (e.g. information of family members, employees and/or authorised representatives), by submitting such information, you represent and warrant that you have a lawful basis for providing such person’s Personal Data to us, and have obtained any applicable approvals, permits and/or consent.
4.The provision of your Personal Data by you is voluntary. Please note, however that, if you choose to withhold your Personal Data, then depending on the circumstances, it may no longer be possible for us to continue to collaborate with, or provide our services to, you or any entity you represent.
III. Type of Personal Data Collected
We aim to only collect such Personal Data which is reasonably necessary for the purpose in question. Such Personal Data may include identification information (name, voice, image), contact details (postal or e-mail address and telephone number), financial details, preferences (language settings), and other information collected by Cookies.
IV. Cookies
V. Use and Disclosure of Personal Data
1. The Personal Data provided by you shall only be used by us for the following purposes:
a. the provision of ISPSO’s services;
b. the execution of our projects or gatherings;
c. the creation and dissemination of our publications and other materials;
d. the fulfilment of a contract to which ISPSO is a party or has an interest;
e. ISPSO’s administrative purposes;
f. the direct marketing of ISPSO’s projects, gatherings and services;
g. to respond to any enquiry submitted by you, or on your behalf, including, without limitation, redirecting your enquiry to the relevant internal or external person or department, and as necessary to investigate and formulate such a response;
h. as required to enable ISPSO to comply with its obligations under any law, regulation, guideline, code of practice, or contract including, without limitation, pursuant to the requirements of any bank or other finance institution, court, arbitral tribunal or government authority;
i. for the collection of monies;
j. to prevent, detect, investigate and respond to activities which may be illegal or in breach of our policies;
k. Website management including, without limitation, access facilitation, content improvement and usage statistics;
l. as permitted or required by law;
m. any other purpose for which you give your consent; and
n. any purpose directly related to those purposes set out above.
2. We shall obtain your consent before using your Personal Data for a purpose materially different to those listed above.
VI. Legal Basis for Our Use of Your Personal Data
In order to use your Personal Data we must have a valid legal basis. This legal basis will vary depending upon what purpose your Personal Data is being used for at the applicable time, and may include:
VII. Transferees and Cross Border Transfers
1. Generally, your Personal Data will be kept confidential. We may, however, disclose your Personal Data as follows:
a. as required to fulfil the purposes set out herein;
b. to our employees officers, advisers, consultants, and representatives;
c. to agents, contractors or third-party service providers who provide operational services to ISPSO including, without limitation, financial institutions and insurance providers;
d. to professional advisors of ISPSO including, without limitation, legal, accounting and finance advisers;
e. to such persons or entities as required to protect the rights and property of ISPSO, its employees, officers and shareholders including, without limitation, as required to recover monies
owed to us, to respond to any potential breach of our policies, or to defend or pursue any civil or criminal claim, demand or complaint made by or against you or any third party;
f. to satisfy the requirements or request of any governmental authorities, legal bodies or other persons or entities as required or permitted by law;
g. to third parties as a result of the sale, acquisition, transfer, change of control, re-structuring, liquidation or sale of our operations or assets;
h. as required or permitted by law; and
i. any other party to whom you authorise us to disclose your Personal Data.
2. Your Personal Data may be transferred into or out of your place of residency by us or third parties for the purposes describe herein.
3. The risks of transferring Personal Data into and out of your place of residency include the possibility of data breaches and loss. Further, the jurisdiction to which your Personal Data may be transferred may not have in place data protection laws which are substantially similar to, or serve the same purposes as, those of your place of residency. As such your Personal Data may not be protected to the same or similar level as in your place of residency.
VIII. Direct Marketing
From time to time, we would like to share information with you regarding our projects, gatherings and services by using your name and contact details to send you marketing materials. If you wish to opt out of any or all direct marketing communications, please let us know via the Contact Details herein.
IX. Security
1. We take the security and protection of your Personal Data very seriously. As such, we:
a. store your Personal Data on secure servers with appropriate security arrangements, such as encrypted cloud drive, to prevent unauthorised access, collection, use, disclosure, copying,
modification, disposal of your Personal Data;
b. shall, as far as reasonably possible, restrict the disclosure of your personal data to those employees directly involved in the purposes detailed herein; and
2. We cannot, however, guarantee that no unauthorised use, disclosure, interception of, or access to, your Personal Data, accidental or intentional, will occur. To the extent permitted by law ISPSO disclaims any and all liability for any direct or indirect loss, damage or other consequences you or any third person may suffer as a result of such unauthorised use, disclosure, interception or access.
X. Retention of Personal Data
We will only retain your Personal Data for as long as it is necessary to fulfil the purpose for which it is collected, or as may be required or permitted by law. Thereafter commercially
reasonable and technically feasible measures shall be taken to irrecoverable or irreproducible delete your Personal Data.
XI. Access to and Correction of Your Data
You may enquire as to whether we hold any of your Personal Data and request a copy of the same. If any of the held Personal Data is incomplete or incorrect you may ask us to amend the same, and we shall refrain from using the relevant Personal Data until the amendments are made. Personal Data access and correction requests should be addressed to the Contact Details herein.
XII. Deletion of your Data
You can ask us to delete any of your Personal Data which we hold by notifying us of your decision via the Contact Details set out herein. Please note that:
a. we reserve the right to retain Personal Data as may be required or permitted by law; and
b. upon such deletion it may no longer be possible for us continue to collaborate with, or provide our services to, you or any entity you represent.
XIII. Third Party Sites
1. The Website may contain links and references to external websites, including plugins to social media sites such as Facebook, Instagram and LinkedIn, and equally external websites may contain links or references to the Website or ISPSO (“External Websites”).
2. We are not responsible for the privacy practices of the External Websites. You should therefore check the applicable terms, conditions and policies of the External Websites to determine how they will handle your Personal Data or other information collected from you.
XIV. Contact Details
All correspondence regarding your Personal Data should be addressed to the Administrative Director by email at admin-director@ispso.net. Please indicate in the subject header the nature of your correspondence.
XV. Changes to Privacy Policy Statement
This Privacy Policy Statement may be amended, supplemented or otherwise modified (“Changes”) by ISPSO at its discretion and without prior notice. These Changes will be effective immediately upon publication on the Website. You are encouraged to visit the Website from time to time to ensure that you are well informed of our latest privacy policies.
XVI. Miscellaneous
1. This Privacy Policy Statement has been prepared in English. In the event that this Privacy Policy Statement is translated into any other language the English language version shall prevail.
2. If any provision, or part thereof, within this Privacy Policy Statement is found or deemed to be illegal, invalid or unenforceable, they shall be treated as having been deleted from this Privacy Policy Statement, and such illegality, invalidity or unenforceability shall in no way affect any remaining provision, or part thereof.
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